Executive Assistant

Construction

Lagos

We are looking to hire an experienced individual to fill this position. The job holder will provide personalized secretarial and administrative support in a well-organized and timely manner, and will work on a one-to-one basis on a variety of tasks related to a Managing Director's working life and communication.

• Minimum Qualification: Degree
• Experience Level: Mid level
• Experience Length: 3 years

• Support the MD to manage his work schedule and activities
• Lead and manage short term projects, initiatives, etc
• Assist the MD to set up and manage young businesses
• Organize and attend meetings and ensure the MD is well prepared for meetings; document meeting minutes where appropriate
• Manage and keep all financial records and carry out personal administration for the Director as required
• Coordinate the MD’s communications including taking calls, responding to emails, and interfacing with clients
• Manage Social media spaces towards achieving definite goals
• Conserve the MD’s time and promote the corporate image by representing the Managing Director internally and externally, providing liaison between the Managing Director, key executives, employees, and external stakeholders.
• Carrying out research and collecting data to prepare documents for reviews and presentations
• Monitor projects and teams etc as assigned towards the accomplishing of definite goals
• Organize all aspects of the Managing Director’s work including appointments in addition to managing dates, producing agendas, and all key paperwork for meetings
• Arrange travels, visas, and accommodation 
• Manage corporate events
• Prepare reports, memos, letters, and other documents
• Provide general administrative support for the effective running of the office of the MD
• Run essential errands/ chores for the MD
• Manage and supervise direct Auxiliary staff to the MD towards productivity.

• Bachelor’s Degree in Social Sciences or any other related field
• Personal Assistant diploma or certification is a plus
• 3 - 5 years experience in a similar role
• The age range for this position is between 28 and 32
• The ability to drive will be a plus with a valid driving license
• Proficiency in MS Office 
• Outstanding organizational and time management skills
• Familiarity with office gadgets and applications (e.g. e calendars and copy machines) 
• Excellent verbal and written communications skills. Discretion and confidentiality
• Must be very sharp and articulate
• Must have Analytical skills, writing skills, Excellent in carrying out  Research and research findings, excellent in report writing and interpretation of reports, must have a good command of English,  must be experienced in data analytics
• Must be self-driven and must be result-oriented, should have Project management skills, organizational skills, finance skills
• Proficient in the use of Excel, Microsoft Word, PowerPoint
• Must be internet savvy, tech-savvy, and social media savvy
• Must be Innovative and adventurous
• Must be outgoing

21 Feb, 2022