Preparation, co-ordination and implementation of consolidated
annual procurement plans and ensure user departments adhere to it in
line with approved budgets;
Formulate the Value for Money (VFM) framework to inform the
organization procurement · Preparation of Request for proposal documents
Provide logistical support for project activities; including
transport for client visits, events such as workshops, meetings, etc.
Coordinate the receipt, opening and evaluation of quotations, tenders, or proposals for goods, services or works;
Preparation and management of contracts in liaison with the Finance
and Admin manager for its legality and ensure proper authorization in
accordance with the company policies;
Ensuring user departments adhere to procurement plans in line with budgets;
Carrying out market surveys, monitor and evaluate performance of the supply chain function;
Ensuring sound partnerships with suppliers and clients;
Ensuring timely, efficient and effective procurement of goods,
services and works, while strictly adhering to the procurement policy;
Establishing in liaison with the relevant departments and
end-users, quality specifications of goods and services required by the
company;
Carrying out designated checks on quality and security aspects of procurement;
Reviewing the supply chain to ensure it is efficient and effective;
Managing the annual supplier pre-qualification exercise;
Managing the disposal of obsolete and disposable items with authorization from the Finance and Admin Manager.
Secretary to the Bid Evaluation Committee; collate and present
procurement documentation to the relevant Tender and Disposals
Committees for adjudication and award;
Prepare supplier’s contracts and purchase orders and submit for approval;
Maintain files and records for all procurement processes, tenders,
procurement evaluations, contracts, Purchase orders and all
correspondences relating to the procurements;
Submit procurement documents, contract and LPOs for payment processing;
Facilitate the annual procurement audit and other procurement reviews.
Facilitate for insurance cover for all assets and equipment for the company.