Office Administrator

Banking, Finance & Insurance

Nationwide

The job holder will be responsible for providing general administrative and clerical services to ensure effective and efficient operation of the organisation; overseeing the deployment of logistics management policies, work plans, and programs of the organization; and providing office assistance services to professional staff.

• Minimum Qualification: Degree
• Experience Level: Mid level
• Experience Length: 3 years

• Ensure the smooth day-to-day administration and operations of the office and all project locations. 
• Manage and maintain schedules including appointments, meetings,  conferences, and teleconferences. 
• Facilitate internal communication (e.g. distribute information, schedule  meetings, and presentations) 
• Ensure effective management and reporting of the operations and activities of the organization. 
• Coordinate the efficient and effective execution of all administrative tasks and services within the organization, such as office management and logistics support among others. 
• Act as a point of contact in dealing with both internal colleagues and external visitors. 
• Coordinate the procurement process of the organization, ensuring that quality items are provided at reasonable prices. 
• Manage stationeries and pantry items including ordering and disbursement.
• Complete projects by assigning work to clerical staff; following up on results.
• Prepare reports by collecting and analyzing information. 
• Ensure the development and deployment of a filing system (paper and electronic) to facilitate easy retrieval of required information and data. 
• Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics. 
• Maintain office supplies inventory by checking stock to determine inventory level; anticipating needed supplies; evaluating new office products; placing and expediting orders for supplies; verifying receipt of supplies.
• Ensure operation of equipment by completing preventive maintenance requirements; following manufacturers' instructions; troubleshooting malfunctions; calling for repairs; maintaining equipment inventories;  evaluating new equipment and techniques.
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications and establishing personal networks.
• Contribute to team efforts by accomplishing related results as needed and assisting colleagues whenever necessary.
• Suggest more efficient ways to run the office and troubleshoot malfunctions, and recommend changes to company policies.
• Perform any other duties as assigned by Management Staff.

• Minimum of three (3) years cognate experience.
• First degree or equivalent qualification in Business Administration, Public Administration, or any related discipline
• Relevant professional qualifications will be an added advantage.

13 Apr, 2022